Privacy Policy

2Information We Collect

To provide our services effectively, Nventure HRM may collect and process the following categories of information:

3How We Use Your Information

Nventure Technologies processes information collected through Nventure HRM to provide and maintain its workplace management services. The information may be used to:

4Camera and Facial Verification

Nventure HRM may require camera access to verify employee identity during attendance.

When an employee records attendance, the App may capture a facial image and compare it with previously enrolled facial information.

The App may also perform liveness verification to help confirm that an attendance attempt is being made by a real person rather than using a photograph or similar representation.

Facial verification information is processed for attendance authentication and related security purposes. Access to this information is strictly restricted to authorized systems and personnel.

Facial images and related verification information are retained according to applicable legal requirements and relevant organizational data retention policies.

5Location-Based Attendance

Nventure HRM uses location services to help organizations maintain accurate attendance records. When an employee performs an attendance action, the App may request the device's current GPS location.

This information may be used to:

• Record the location of an attendance entry.
• Verify attendance location accuracy.
• Support attendance-related reporting.
• Detect potentially unreliable location submissions.

Location access is intended to occur during relevant attendance activities. The App is not intended to monitor employee movements continuously throughout the day.

Note: If location permission is disabled, attendance features requiring GPS verification may not function correctly.

6Application Permissions

Nventure HRM may request the following permissions depending on the features being used:

Users can manage available permissions through their device settings. Disabling certain permissions may affect the availability of related features.

7Data Sharing and Access

Employee information collected through Nventure HRM may be accessible to the relevant organization and its authorized administrators. Authorized users may access information necessary for attendance administration, task management, and related workplace operations.

Information may also be shared with:

• Technical service providers supporting application hosting and maintenance.
• Notification services used to deliver application alerts.
• Authorized service providers assisting with application security and operations.
• Government or regulatory authorities when disclosure is legally required.

Nventure Technologies does not share personal information with unrelated third parties for advertising or marketing purposes. Any sharing of personal information must comply with applicable legal requirements.

8Data Security

Nventure Technologies is committed to maintaining appropriate safeguards to protect personal information collected through Nventure HRM. Depending on the application configuration, security measures may include:

• Secure communication between the App and its servers.
• Authentication and access controls.
• Restricted access to employee information.
• Protected storage of relevant account information.
• Security checks during attendance verification.
• Technical monitoring and application maintenance.

We take reasonable steps to reduce the risk of unauthorized access, alteration, disclosure, or loss of personal information. However, no internet-based application or electronic storage system can guarantee complete security.

9Data Storage and Retention

Information collected through Nventure HRM is stored in the systems and databases used to provide the application services. Personal information is retained for as long as reasonably necessary for attendance management, task administration, organizational requirements, and applicable legal obligations.

Retention periods may vary depending on the type of information and the organization's applicable policies. Certain attendance and employment records may need to be retained for legal, administrative, or recordkeeping purposes.

When information is no longer required, it should be securely deleted or otherwise handled in accordance with applicable laws and retention requirements.

10Employee Privacy Rights

Nventure Technologies respects the privacy rights of individuals using Nventure HRM. Depending on applicable law, employees may have the right to:

• Request access to their personal information.
• Request correction of inaccurate or incomplete information.
• Request deletion of eligible personal information.
• Withdraw consent where processing is based on consent.
• Raise concerns about the collection or use of personal information.

Employees should contact their organization's authorized administrator for requests involving employer-managed attendance or workplace records. Privacy-related concerns may also be submitted directly to Nventure Technologies using the contact information provided below.

11Account Deletion and Data Removal

Employees may request account deactivation or deletion of eligible personal information through their organization's administrator or by contacting Nventure Technologies.

Upon receiving a request, the relevant organization or responsible entity will review the request and determine the appropriate action in accordance with applicable law. Some information may need to be retained for legal compliance, attendance recordkeeping, dispute resolution, or other lawful purposes. Account deactivation does not necessarily result in the immediate deletion of all associated organizational records.

12Organizational Responsibilities

Organizations using Nventure HRM are responsible for managing employee access and ensuring that the App is used in accordance with applicable workplace and data protection requirements. Organizations should:

• Inform employees about attendance verification practices.
• Provide appropriate information about facial verification and location collection.
• Obtain consent or other lawful authorization where required.
• Assign appropriate access permissions.
• Protect employee information from unauthorized access.
• Maintain suitable data retention and deletion practices.
• Respond to employee privacy requests where responsible.

Nventure Technologies provides the application and supporting technical services, while organizations remain responsible for their own workplace policies and authorized use of employee information.

13Third-Party Services

Nventure HRM may use third-party technologies to support application functionality. These services may include cloud hosting, database infrastructure, notification delivery, and technical support services.

For example, Firebase Cloud Messaging may be used to deliver application notifications. Such providers may process limited information necessary to perform their services. Where applicable, third-party services operate under their own privacy policies and contractual obligations.

14Legal Compliance

Nventure Technologies aims to process personal information in accordance with applicable Indian data protection laws and other relevant legal requirements.

These may include applicable provisions of the Digital Personal Data Protection Act, 2023 (DPDP Act), and associated rules as they become legally effective. Personal information should be collected and processed only for lawful and appropriate purposes.

Where consent or another specific legal authorization is required, the relevant responsible entity must ensure that the requirement is satisfied. Organizations using Nventure HRM are also responsible for ensuring that their employee information practices comply with applicable laws.

15Children's Privacy

Nventure HRM is intended for workplace and organizational use. The App is not designed for general use by children. We do not knowingly collect personal information from children in circumstances where such collection is prohibited by applicable law.

Organizations are responsible for ensuring that users are eligible to access the App and that any additional legal requirements relating to younger employees are satisfied.

16Changes to This Privacy Policy

Nventure Technologies may update this Privacy Policy periodically to reflect changes in application functionality, information processing practices, security requirements, or applicable laws.

Any updates will be published through the appropriate application or website channel. The revised policy will include an updated effective or revision date. Where required by law, users or organizations will be notified of material changes. We encourage users to review this Privacy Policy periodically.

17Contact Information

For questions, concerns, complaints, or requests regarding this Privacy Policy, please contact us:

18Our Commitment to Privacy

At Nventure Technologies, we believe that employee information should be handled responsibly, securely, and transparently.

Through Nventure HRM, we aim to provide reliable attendance verification and workplace management services while respecting the privacy rights of employees.

We are committed to maintaining appropriate data protection practices and continuously improving the security and reliability of our application.